User Login  

[222] | Systems Manager | Master Security | User Login|

User Login functionality

1. Users are  mapped from LinkWEB into Backoffice. Users can "Sign Up" or the administrators can "Create New User".
2. All users in the system is created as "Approved".
3. System Administrator needs to map the user in Backoffice to allow access to Backoffice menus. The "Sign-on ID" dropdown will contain a list of all users created in LinKWEB.
4. Password Maintenance is managed in LinkWEB. These includes "Recover Password", "Change Password","Reset Password" and "Force Password Change".

Steps to map users in Backoffice.

1. Click on "Add New" record.
2. Select the user from the "Sign-on ID".
3. Update the Backoffice role of the user.
4. Update the default organization of the user.
5. Enter other relevant details.
6. Save Record.

Figure 1: User Login Screen

Table 1 : Field Descriptions for User Login

Fields	Description
Sign-on ID	Sign-on ID is the  user ID  to sign into LinkSOFT. Enter the name of the user with the Sign-on ID
Notes	Users can enter any notes in the notes button. Notes button will be "BOLD" if it has contents.
Void	Records that are "Void" will not appear in any lookup on the system. Users can click on the "Red X" under the menu icons to "Void" or "Activate" a record.
Role Code	Role Code defines the role of the user. User access is dependent on the role setup.Role Codes are maintained under Role Maintenance .
Security ID	Security ID is an encrypted field used to login into POS. The user can automatically login using this Security ID. This ID is usually used for swipe cards and barcode logins. Use a blank username to login with a security ID. Generate the UserLoginBarcode report for print outputs. Users can generate the barcode by a username or security code.
Login Status	The Login Status field shows if a user is logged On or Logged Off in LinkSOFT. If a user tries to log on and the system gives the following message: "The user is already logged in" Then Administrators can log on and set this field to Logged Off for the use to log on.
Location	Location is where the user is physically based. Locations are maintained under Inventory Location.
Discount Allowed	Discount Allowed set as 'Yes' will allow the user to process discount on items in POS. If Discount Allowed is 'No', user will not be able to give discounts.
Discount Amount	Discount Amount is the "Value" of discount a user can process.
Value/Percent	This setup is to specify if 'Value or Discount Amount"  is in fixed amount or percentage. For Example Discount Allowed is 10 and "Value" is selected. This indicates that the user can give discount up to $10.00 Discount Allowed is 10 and "Percentage " is selected. This indicates that the user can give 10% discount.
Default Approval Code	Default Approval Code is applicable for users responsible for Purchase Order Approval. For Example, if a user is created with Approval Code as "PURCHASES". All Purchase Order created with "App Code "  as ""PURCHASES" will be accessible by the user for approval. Approval Codes  is maintained under Purchasing.
Allow Budget Override	Allow Override authorises users to approve purchase order that does not have budgeted funds.