Previous topicNext topic
 Link Technologies - LinkSOFT Documentation 
Help >
522.htm

Replenishment

[520-3] | Inventory | Processing |

Replenishment  is a functionality that allows the system to compute the "Purchase Order" quantity  based on "Minimum and Maximum" stock levels and "Minimum Order".

Notes :

  1. "Minimum and Maximum" stock levels and "Minimum Order" are set on the Product Master . 
  2. There are six optional criteria for the Replenishment process. Refer to Table 2.

Report

  1. Replenishment Report

Steps to Create Replenishment

  1. Select the Replenishment Criteria.
  2. Select the product, category, location or supplier for the replenishment process.
  3. Click on the "Calculate Button", this will list all products that meet the criteria.
  4. Select the items to create a Purchase Order by ticking the boxes under "Create PO" sections. Use the "Green Flag" to select all items or the "Red Flag" to deselect.
  5. Click on the "Create PO" button to create the Purchase Order.

Table 1: Replenishment Field Details

Fields

Description

Replenishment Criteria

 Review Table 2 for the Replenishment Criteria and Functionalities

Product No

 Select the  Products for the Replenishment process

Category

 Select the Products for the Replenishment process

Location

 Select the Products for the Replenishment process

Supplier

 Select the Products for the Replenishment process
Calculate Click on the "Calculate" button for the system to insert products that meet the replenishment criteria.
Create PO Click on the "Create PO" to create Purchase Orders for the selected selected rows.

Table 2 : Replenishment Criteria and Functionalities.

Replenishment Criteria

Description

Criteria

Selected

Stock level

Min

Demand - Instock

No

Supply - Existing PO

No

  • This criteria will list all stock where the "Available Stock" is LESS THAN the "Minimum Stock".
  • Purchase Order will be created with the quantity that is  set as the "Min Order".
  • For example, Product ABC1001  has "Min Stock" as set 5,  "Min Order" as set 10 and current "Available Stock" is 3, Purchase Order will be created with quantity as 10.

Criteria

Selected

Stock level

Min

Demand - Instock

Yes

Supply - Existing PO

No

  • This criteria will list all stock where the "Available Stock" is LESS THAN the "Minimum Stock".
  • Purchase Order quantity will be calculated as "Min Stock" - "Available Stock".
  • For example, Product ABC1001, has  "Min Stock" as set 5 and current "Available Stock" is 3, then Purchase Order will be created for quantity as 2.
  • However, if order is LESS THAN the "Min Order" then reorder  will be the "Min Order". For example, Product ABC1001, has  "Min Stock" as set 5,  "Min Order" as 10 and current "Available Stock" is 3,  purchase order should be created with quantity 2, but 2 is less than 10 which is the "Min Order" hence PO will be created with quantity as 10.

Criteria

Selected

Stock level

Min

Demand – Instock

Yes

Supply - Existing

Yes

  • This criteria will list all stock where the "Available Stock" is LESS THAN the "Minimum Stock".
  • Purchase Order quantity will be calculated ax "Min Stock" - ["Available" + "Exiting Purchase Order Quantity"]. 
  • For example, Product ABC1001, has "Min Stock" as set 5,current "Available Stock" is 3 and a Purchase Order is open with order quantity as 1 then the reorder quantity through replenishment will be 1.
  • However, if order is LESS THAN the "Min Order" then reorder will be the "Min Order". For example, Product ABC1001, has "Min Stock" as set 5, "Min Order" is set as 10, current "Available Stock" is 3 purchase order should be created with  quantity as 1 ,but 1 is less than 10 which is the "Min Order" hence PO will be created with quantity as 10.

Criteria

Selected

Stock level

Max

Demand – Instock

No

Supply - Existing

No

  • This criteria will list all stock where the "Available Stock" is LESS THAN the "Maximum Stock".
  • Purchase Order will be created with the quantity that is  set the "Max Stock".
  • For example, Product ABC1001, has the "Max Stock" as set 5 and current "Available Stock" is 3, Purchase Order will be created with quantity as 5.
  • However, if order is LESS THAN the "Min Order" then reorder  will be the "Min Order". For example, Product ABC1001, has  "Max Stock" as set 5,  "Min Order" as 10 and current "Available Stock" is 3 then purchase order will be created with quantity as 10.

Criteria

Selected

Stock level

Max

Demand – Instock

Yes

Supply - Existing

No

  • This criteria will list all stock where the "Available Stock" is LESS THAN the "Maximum Stock".
  • Purchase Order quantity will be calculated ax "Max Stock" - "Available".
  • For example, Product ABC1001, has the "Max Stock" as set 5 and current "Available Stock" is 3, Purchase Order will be created with quantity as 2.
  • However, if order is LESS THAN the "Min Order" then reorder  will be the "Min Order". For example, Product ABC1001, has  "Max Stock" as set 5,  "Min Order" as 10 and current "Available Stock" is 3,  purchase order should be created with quantity 2, but 2 is less than 10 which is the "Min Order" hence PO will be created with quantity as 10.

Criteria

Selected

Stock level

Max

Demand – Instock

Yes

Supply - Existing

Yes
 
  • This criteria will list all stock where the "Available Stock" is LESS THAN the "Maximum Stock".
  • Purchase Order quantity will be calculated ax "Max Stock" -  ["Available" + "Exiting Purchase Order Quantity"]. 
  • For example, Product ABC1001, has "Max Stock" as set 5,current "Available Stock" is 3 and a Purchase Order is open with order quantity as 1 then the reorder quantity through replenishment will be 1.
  • However, if order is LESS THAN the "Min Order" then reorder will be the "Min Order". For example, Product ABC1001, has "Min Stock" as set 5, "Min Order" is set as 10, current "Available Stock" is 3 purchase order should be created with  quantity as 1 ,but 1 is less than 10 which is the "Min Order" hence PO will be created with quantity as 10.