Company: Link Technologies
Case No: L12684. Project: 13.40: LinkSOFT Version 13.40
Logged By: Vineet (Link Business Solutions) on behalf of Sanjay (Link Technologies) on 10 Mar 2022 04:20PM
Priority: High
Product: Payroll & HR
Group: Change Request
Time Taken: 22.50 (Weight: 22.50)
Version: 13.40
Assigned To: Development
Circulation: Sanjay, Vineet
Resolve By: Sunday, 10 April 2022 11:59 PM [770 days since logged date]
Status: Closed
Subject: Allow Edit of Quantity for Pay codes coming from Allowance, Benefit and Deduction of Paysetup
In versions 11 and prior, users were able to amend the quantity for Pay components coming from Allowance/Benefit and Deductions form at Pay Edit. In web version 12 and above, this is not allowed. Business Scenarios where this is needed.
  1. On Pay Verify, if the deduction is more than 50% of the gross for employees, the payroll personnel has to remove the personal deduction of the employees from current pay. In version 12 and above, they have to do this at Pay Setup, remove and add employees to pay for changes to take effect, and after updating pay, reset the deduction at pay setup for next pay.
  2. For FNPF, there is some allowance paid every pay but the amount differs. This is added at allowance form but edit on Pay Processing is not allowed.  Even when the user checks override quantity, it is still not permitted

Note: If the same components are entered on Standard Pay Entries rather than Allowance and Benefit, the user is able to edit the quantity. This risk of entering at Standard Pay is rebuilding will remove all these components.

Section B - Cost Information:

Provide a Test plan - List out at least two scenarios that will be used to verify
  1. Add Allowance and Deduction Components at Pay Setup
  2. Create a Pay and edit the quantity for these components at the Pay Processing form. This should be permitted
Audit Notes:Edited by sanjay on 06/04/22 09:13. Edited by sanjay on 04/04/22 15:45. Edited by sanjay on 04/04/22 11:07. Edited by sanjay on 01/04/22 12:15. Edited by sanjay on 30/03/22 11:27. Edited by sanjay on 14/03/22 16:34. 
14 Mar 202204:35PM Comment 1 by Sanjay (Link Technologies) Assigned To: Development Followup Date: 14-03-2022 08:34 PM Time Taken: 1.00
Hi Vineet, we do allow you to edit pay details.

24 Mar 202211:34AM Comment 2 by Vineet (Link Business Solutions) Assigned To: Sanjay (Link Technologies) Followup Date: 24-03-2022 03:09 PM Time Taken: 0.50

Bula Sanjay

Please advise how I can change the quantity for the below Pay Code shown in Figure 1.1 below.

Table 1: Environment Details where this issue can be seen
Server Name: LINKAD
Database name: DEMO-LinkSOFT-LBS
Application Hosted on:
Login User ID/Password: 
Client Operating System: 
LinkSOFT Version: 

Figure 1.1. Pay Edit Form for FTN Pay Team. Employee E1113. Unable to Edit Staff Club Quantity

Please ensure to enable alerts when closing cases so we users are notified of the comments

Vineet Ram

30 Mar 202211:26AM Comment 3 by Sanjay (Link Technologies) Assigned To: Vineet (Link Business Solutions) Followup Date: 04-04-2022 02:52 PM Time Taken: 2.00 Notes: ETC extended from: 14/03/2022 to 04/04/2022

Hi Vineet, you cannot edit items that meet one of the following two conditions:

  1. Component Type is Banking (this is automatically calculated)
  2. The pay detail has an Import Reference (as this needs to align with the source data)

In your case, Payrun 482, Employee E113 and Component FSCLB fall into the second category, it has an Import Reference of "24" therefore it cannot be edited.

31 Mar 202202:13PM Comment 4 by Sanjay (Link Technologies) Case L12684 added to project 13.40
01 Apr 202211:24AM Comment 5 by Sanjay (Link Technologies) Assigned To: Sanjay (Link Technologies) Followup Date: 10-04-2022 03:21 PM Time Taken: 1.00 Notes: ETC extended from: 04/04/2022 to 10/04/2022
Skype Comment by Vineet on 30/03/2022 1:56 PM AEST:
Hi Sanjay

For case "L12684 Allow Edit of Quantity for Pay codes coming from Allowance, Benefit and Deduction of Paysetup", edit needs to be allowed else the business scenario in the case header will be difficult to handle. The client will never upgrade from v8,v9v10 and v11

This has been blocked from web versions. Was 'permitted before

Sanjay 2:02 PM
Hi Vineet, Client wanting to upgrade is less important than data integrity. In this case, there is an import reference on this record so we cannot allow an edit

I can make a change that will remove the import reference when edited, which will allow you to edit this record, however, we will lose the import link. We will need to document this if this is required. Update the case with these details and I can work out how nest to proceed.

01 Apr 202212:13PM Comment 6 by Sanjay (Link Technologies) Assigned To: Development Followup Date: 01-04-2022 03:25 PM Time Taken: 4.00 Notes: Edited by sanjay on 04/04/22 11:07. 
Discussion with Vineet:
  1. Agreed that we cannot allow the user to change Time Entry and Leave Entries coming from Timesheet and Leave applications
  2. If the user has access to EDIT Standard Pay, and the Pay Details has imported from Standard Pay, we can allow the EDIT as the workaround is for the user to change this in Standard Pay and then Reimport, which is a tedious task

01 Apr 202204:53PM Comment 7 by Sanjay (Link Technologies) Assigned To: Development Followup Date: 01-04-2022 06:59 PM Time Taken: 8.00 Notes: Edited by sanjay on 04/04/22 11:07. 
PART A - Development work for this case has been completed.

1. The change will be available in version: 13.40

2. The following changes were made(Include Database object names, Program classes, and any other relevant information):

  1. Changed Employee Pay Details - EDIT access as follows:
    1. for Allowance, Benefit and Deductions to be based on Security Access when data is imported from Employee Standard Pay
    2. For Leave and Time Entry - you cannot change the quantity as the Approval process cannot be overridden.

3. Affected Areas:

  1. Employee Pay Details Edit

4. The issue was caused by:

  1. Improvement and Security implementation

5. Other Relevant Notes
6. Next Step
(Review and System Test (Developer) -> UAT (Quality) -> Documentation):UAT

04 Apr 202211:07AM Comment 8 by Sanjay (Link Technologies) ETC was changed from 10/04/2022 to 10/04/2022
05 Apr 202212:33PM Comment 9 by Sanjay (Link Technologies) Assigned To: Development Followup Date: 05-04-2022 04:25 PM Time Taken: 6.00
The following tests were performed:

Table 1 - Test Results
NoTest CaseExpected ResultPass/FailComments
1Users can edit Employee Pay Details if the user has access to Standard Pay" Deductions, Benefit respectively even when the Pay detail has an import reference. This excludes Time and Leave Entries.






Environment Details

  1. OS version: Win10
  2. Application version:13.40
  3. Setup on:
    1. Server: LinkQA4
    2. Database: LinkSOFT
    3. LinkSOFT URL: HTTP://LinkQA4/LinkSOFT
  4. Login Details: Standard username and password for user "admin"

Next Step: Closure

If you have any queries regarding this support incident, please email and include the Case No: L12684 in the subject line of all emails regarding this issue.

Document size: 342.6 KB
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