Company: Link Technologies
Case No: L11982. Project: 12.10: LinkSOFT version 12.1
Logged By: Alvis (Link Technologies) on 21 May 2020 03:18PM
Priority: Medium
Product: Payroll & HR
Group: Enhancement
Time Taken: 8.00 (Weight: 8.00)
Version: 12.10.1020
Assigned To: Rashna (Edge Business Solutions)
Circulation: Alvis, Rashna
Resolve By: Thursday, 21 May 2020 12:00 AM [1432 days since logged date]
Status: Closed
Subject: Configuration for Next Pay Dates
Summary:    

Skype message from Vineet for improvement to next pay dates:

Motibhai makes Bimonthly pays on the 10th and 27th of every month. The way our system is designed is that it always changes the next date to 15 and last day of the month. At the moment before making pay, they have to change the pay date. Is there any way we can get the system to maintain this some how? Let me know

They using Time&Att and leave so employees paid from 26th of prior month to 10th of current month in 1st bi-month and from 11th to 25th in next bi- month

Same for monthly pay which is on 25th of Every Month, payroll personnel have to alter the dates at the end of every month after pay update as Link Payrolls Monthly pay dates are automatically set to the end of the month.
Audit Notes:Edited by alvis on 29/05/20 15:35. Edited by alvis on 22/05/20 15:20. Edited by alvis on 21/05/20 15:18. 
21 May 202003:18PM Comment 1 by Sanjay (Link Technologies) Assigned To: Rashna (Edge Business Solutions) Followup Date: 22-05-2020 03:13 PM Time Taken: 2.00

Development work for this case has been completed.

The change will be available in version:11.5.0521

1. The following changes were made(Include Database object names, Program classes and any other relevant information):

  1. Next Pay Dates can be configured in the menu "Payroll Maintenance -> Pay Teams -> Pay Periods"
  2. When pay period dates are configured, the system will pick the next pay date from the setup. Otherwise, the system will calculate the next pay date depending on the pay frequency.

2. Affected Areas:

  1. If pay periods are configured, the "Close pay process" will use the pay period to determine the next pay date.

3. The issue was caused by:

  1. Improvement

4. Notes
5. Next Step
: UAT


22 May 202012:15PM Comment 2 by Rashna (Edge Business Solutions) Assigned To: Alvis (Link Technologies) Followup Date: 26-05-2020 12:08 PM Time Taken: 1.00
QA Results
Tests carried out according to requirements specified on the case header

Test Results Summary

Table 1 - Summarised list of issues
NoTest DescriptionPass/Fail
1

Create a pay team as below:

  1. Code - BIM
  2. Frequency - Bi-Monthly
  3. Define the pay periods as below:
    1. Pay 1 , Start Date = 01/0/2020, End Date = 10/01/2020.
    2. Pay 2, Start Date = 11/0/2020, End Date = 27/01/2020 

Users should be able to add and the above details.

Pass
2

Assign pay team BIM to employee E089.

Create the first pay for the employee with the pay date as 10/01/2020.

After pay update system should set the next pay date to 27/01/2020.

Fails.

Next pay update was updated to 31/01/2020.


Environment Details

  1. OS version: Windows Server 2012
  2. Application version: 11.5.0512
  3. Setup: Demo
  4. Server : 10.0.0.14
  5. Database: LINKSOFT-DEMO-11-RASHNA

Next Step

  1. Review

    22 May 202003:19PM Comment 3 by Sanjay (Link Technologies) Assigned To: Rashna (Edge Business Solutions) Followup Date: 26-05-2020 03:18 PM Time Taken: 2.00

    In your setup, the period dates were overlapping. We have added controls to validate overlapping dates.



    29 May 202003:34PM Comment 4 by Sanjay (Link Technologies) Assigned To: Rashna (Edge Business Solutions) Followup Date: 02-06-2020 03:32 PM Time Taken: 1.00

    Development work for this case has been completed.

    The change will be available in version:11.5.0529

    1. The following changes were made(Include Database object names, Program classes and any other relevant information):

    1. Corrected pay close process to use the configured pay period end date.

    2. Affected Areas:

      1. If pay periods are configured, the "Close pay process" will use the pay period to determine the next pay date.

      3. The issue was caused by:

      1. Improvement

      4. Notes
      5. Next Step
      : UAT

      ----------------------

      Development Reference:


      04 Jun 202009:38AM Comment 5 by Rashna (Edge Business Solutions) Assigned To: Rashna (Edge Business Solutions) Followup Date: 05-06-2020 08:59 AM Time Taken: 1.00
      QA Results
      Tests carried out according to requirements specified on the case header

      Test Results Summary

      Table 1 - Summarised list of issues
      NoTest DescriptionPass/Fail
      1

      Create below pay teams:

      1. BIMS - Bi-Monthly - System Dates
        1. Pay Date 1 - 15/01/2020
      2. BIMU - Bi-Monthly - User Defined Dates
        1. Pay 1 - 26/12/2019 to 10/01/2020
        2. Pay 2- 11/01/2020 to 25/02/2020
        3. Pay 3- 26/02/2020 to 10/03/2020
      Pass
      2

      Assign the pay team to below employees

      1. E090 - BIMS
      2. E090 - BIMU

      Create the first pay for the employees.

      Next Pay should be updated as below

      1. BIMS - 31/01/2020
      2. BIMU - 25/02/2020
      Pass
      3

      Create the second pay for the employees.

      Next Pay should be updated as below

      1. BIMS - 15/02/2020
      2. BIMU - 10/03/2020

      Pass

      Environment Details

      1. OS version: Windows Server 2012
      2. Application version: 11.5.0603
      3. Setup: Demo
      4. Server : 10.0.0.14
      5. Database: LINKSOFT-DEMO-11-RASHNA

      Next Step

      1. Documentation

        08 Jun 202008:51AM Comment 6 by Rashna (Edge Business Solutions) Assigned To: Rashna (Edge Business Solutions) Followup Date: 09-06-2020 08:42 AM Time Taken: 1.00

        Hi Sanjay, 

        Documentation has been updated at "LinkSOFT\LinkWebApplicationsPortal\Payroll Maintenance\Pay_Teams.htm"

        Thanks
        Rashna


        If you have any queries regarding this support incident, please email admin@linktechnologies.com.au and include the Case No: L11982 in the subject line of all emails regarding this issue.

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