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 Link Technologies - LinkSOFT Documentation 
Help > Link Web Applications Portal > Recruitment >
Vacancy Manage

Overview

Vacancy Manage contains a list of vacancies in the system.

The menu provides following details:

  1. Vacancy Setup
  2. Interview Panel Members - These are employees who will conduct the interview and submit assessment points.
  3. Vacancy Advertisement details.
  4. Applicants for a vacancy. Applicant details will be automatically created for those who apply for a vacancy from "Vacancy Applications "
  5. Notify applicants with the status from the recruitment process.
  6. Employ an applicant.

Reports

  1. Interview Panel Members Listing
  2. Vacancy Applicant Listing
  3. Vacancy Listing

1. Steps to create a Vacancy:

  2. Vacancy Code - Enter the vacancy code.  "Code" is a unique alphanumeric code to uniquely identify each record.
  3. Position - Select the Position for which the vacancy is being created.
  4. Type - Select the vacancy type.
  5. Interview Date - Enter the date the applicants will be interviewed.
  6. Status  - Select the "Status" of the vacancy.
  7. Panel Recommendations - Enter notes for the penal members under "Panel Recommendation".
  8. Notes - Enter "Notes" to add additional information.

2. Steps to add "Interview Panel Members" for a Vacancy:

  1. Expand into the details of a vacancy and navigate to the "Interview Panel Members" section.
  2. Click on the "Green Plus Sign". This will open the "Edit Form".
  3. Select the "Company" of the member
  4. Select the "Employee" that will involved in the interview assessment.
  5. Enter "Notes" to add additional information.
  6. Save. Click on the "Floppy Icon".
  7. Use the "Pencil" icon to edit details.
  8. Use the "Red X" to "Void" a record.
    1. Void records will be "Disabled" and will not appear in any lookups.
    2. Edit the record and "Un-tick" void to activate a record.

3. Steps to add "Advertisement" record for a Vacancy:

  1. Expand into the details of a vacancy and navigate to the "Advertisement" section.
  2. Click on the "Green Plus Sign". This will open the "Edit Form".
  3. Enter below details:
    1. "Code" is system generated based on the "Next Vacancy Advertisement Code" configured under "Link Web -> Company Administration -> Configuration -> Human Resource Management -> Recruitment".
    2. Enter the date the vacancy was advertised.
    3. Enter the "Closing Date" for the vacancy.
    4. Enter the means of vacancy publication in the"Media" section. For example, a vacancy can be advertised in the newspaper.
    5. Enter the "Cost" of advertisement.
    6. Enter "Comments" and "Notes" to add additional information.
  4. Save
  5. Use the "Pencil" icon to edit details.
  6. Use the "Red X" to "Void" a record.
    1. Void records will be "Disabled" and will not appear in any lookups.
    2. Edit the record and "Un-tick" void to activate a record.

4. Steps to manually add an "Applicant" for a Vacancy:

  1. Expand into the details of a vacancy and navigate to the "Applicant" section.
  2. Click on the "Green Plus Sign". This will open the "Edit Form".
  3. Enter below details:
    1. Select the "Applicant Code", this list is populated from the Applicant Profile .
    2. Enter the date of application .
    3. Enter the "Interview" date. This is only required if the applicant has been selected for the interview.
    4. Select the "Status".
    5. Enter "Notes" to add additional information.
  4. Save. Click on the "Floppy Icon".

5. Steps to "Notify" or "Employ" and Applicant

  1. Edit the record of an applicant by clicking on the "Pencil Icon".
  2. Select the "Status" and Save.
    1. Users must enter the "Interview Date" for the status "Shortlisted". This will send an notification to state that the applicant has been shortlisted for an interview on the set date.
  3. Check the box next to the applicant profile and click on the "Notify" button.
    1. Ensure that the Email Settings have been configured.
  4. To "Employ" an applicant, check the box next to the applicant profile and click on the "Employ" button.