Exit Maintenance

Exit Maintenance  menu is used to create and maintain "Exit Interviews" of employees. "Exit Interview" is a method to gather useful information about the company from employees who resign.A user with access will add the "Interview Questions" for an employee, the employee will be able to view and update the answers in ESS.

 

Notes

  1. Set the access for "Exit Maintenance" as "Active" under " Role Menu Access " to allow users to view records.
  2. Enable the "Allow Add", "Allow Edit" and "Allow Edit" access for a user to make changes.

Reports

  1. Employee Exit Details

Steps to create Exit Maintenance:

  1. Click on the "Green Plus Sign". This will open the "Edit Form".
  2. Enter below details:
    1. Select the "Employee". Employee list is maintained under "Link Web - Employee Profile - Employee Maintenance".
    2. Enter the last "Date" of employment.
    3. Select the "Exit Reason". "Exit Reason" is maintained under "Link Web - HRM Maintenance".
    4. Tick the "Exit Interview"  box if the employee had an interview or discussion with management at resignation.
    5. Tick the "Certificate of Service"  box if a certificate of recognition was issued to the employee.
    6. State if the company would hire the employee in the future.
    7. Enter the details of the "New Employer", "Position" and "Salary".
  3. Enter "Notes" to add additional information.
  4. Use the "Red X" to "Void" a record.
    1. Void records will be "Disabled" and will not appear in any lookups.
    2. Edit the record and "Un-tick" void to activate a record.
  5. Expand into the details to add "Questions".
    1. Click on the "Green Plus Sign". This will open the "Edit Form".
    2. Select the "Question". "Questions" are maintained under "Link Web - HRM Maintenance".
  6. Expand into the details to add "Notes" and " Attachments".

 

Figure 1 : Exit Maintenance