Development Meeting: 09/05/2017:

Design:

1. Add StartTime, Break Time and End Time to each day in the shift.
2. Change hours work calculation to use shift time from the day if this is setup, otherwise use from default shift.

Hi Team. 

At  LTA, all staff have a default shift as DS (Day Shift). Start time as below

• Monday to Thursday - 8am to 4.30pm
• Friday - 8am to 4pm.

In the first segment of the shift, Monday to Friday has 7.5 hours and Friday has 7 hours.

When an employee applies for leave on a Friday from 8am to 4.30pm (default time on ESS), system calculates "hours taken" as 7 based on the shift.

However, when an employee changes the start time as 2pm. System calculates hours taken as "2.5" as end time is 4.30pm. This should be only 2 hours as Friday shift ends at 4pm.

In the current setup, there is no indication in the shift that the Friday shift should be 8am to 4pm.

Solution

As discussed in the morning meeting, Include "Time to" and "Time From" are everyday of the week under time control.

Hi Vineet, 

May you please discuss this case in the next development meeting.

Regards

Development Meeting 07/02/2017

This has been facilitated in ESS Shifts. Please kindly test this and advise if this is suitable for the need of the client.

Vineet to discuss this with Aarti,Vineshwar,Fariha and Rashna and test setup.

Regards
Vineet Ram

Hi Rashna

Can QA this using ESS and see if this that is able to fulfil LTA's need. Let me know should you need my assistance.

Regards
Vineet 

Hi Team, 

I have tested the case in QA4 with version 811. Database - LINKSOFT.

Employee E001 works

• Monday to Thursday - 8am to 4.30pm (7.5 hours)
• Friday - 8am to 4pm. (7 hours)

In ESS, under Time Control we had declared 'Time From' to 'Time To' as 8am to 4pm for Friday.

Employee applied for leave on a Friday

Scenario 1.

Leave "Start Time" is 8am and "End Time" 4.30pm. User clicks on calculate button, the leave hours is calculated as 7. This is depicted from the Shift Configuration.

Scenario 2.

Leave "Start Time" is 2pm and "End Time" 4.30pm. User clicks on calculate button, the leave hours is calculated as 2.5. The hours calculated should be 2. 

Regards
Rashna

Development Meeting: 09/05/2017:

Design:

1. Add StartTime, Break Time and End Time to each day in the shift. Add this to ESS Shift Configuration menu.
2. Change hours work calculation to use shift time from the day if this is setup, otherwise use from default shift.

Development meeting January 2018 Sanjay, Alvis, Sanjeet and Vineet.

Approved Design

1. ESS Maintenance form has the required functionality.
2. Move the time segment from the Shift Header to shift details.
3. Change the calculations to use shift details times.
4. Change the reports to use shift details times.

Test Plan

1. Setup leave different days have different times for start and end.
2. Test all areas where shift is used.
   1. Time Entry
   2. Leave Entry
   3. TNA

Discussion Notes: Sanjay, Alvis, Rashna.

1. Remove Shift Maintenance from backoffice. This is maintained in Web.
2. Move the time segment from the Shift Header to shift details.
3. Change the calculations to use shift details times.
4. Change the reports to use shift details times.

The following changes have been made:

1. Move the time segment from the Shift Header to shift details.
2. Change the calculations to use shift details times.
3. Change the reports to use shift details times.

Changed the following database objects:

Next Step:

1. Find dependancies for PR_TIME_CONTROL and implement changes.
2. Document all areas affected by this change.

Changed the following database objects: 

The following areas are affected by this change:

1. Timesheet Import
   1. Timesheet Import computations
   2. Timesheet import rule R006
   3. Timesheet Import computations for Union rates
   4. Timesheet Import Log Report
   5. TImesheet import rule R014
2. Leave Entry
   1. Calculate Leave Hours
   2. Leave Split into Pay periods
3. Time Entry
   1. Weekly View Save - Default start time for time entry
4. Alerts
   1. Staff Hours Alert - Calculation for Expected hours worked
   2. Missing Time Alert - Calculation for expected hours
5. Reports
   1. Employee Profile Report - description for the shift
      
   2. Roster Schedule Report
   3. Pay Settlement Report
   4. Meal Claims report
6. Payroll Processing
   1. Contract Expiry hours calculations
   2. Create final pay entries
7. Maintenance Forms
   1. Link Web ~> ESS Maintenance ~> Shift Configuration
   2. Link Web ~> Employee Profile ~> My Profile
   3. Backoffice ~> Organisation Maintenance ~> Create new company - Default values for DS shift and Time control
   4. Backoffice ~> Create roster schedule ~> verification checks to identify overlapping rosters.
8. Processes
   1. ESS008 - Create leave transactions for invalid time entries
   2. ESS001 - Create "Public Holiday Entitled" time entries for employees marked as "Timesheet"
9. Customizations
   1. Goodman Fielder customization - Calculation for Meal tickets
      
10. Audit Data
    1. HR_SHIFT
    2. PR_TIME_CONTROL

Next step: UAT

Hi Alvis, 

I have tested with 11.314 and 11.325 updates.

Test Results has been updated. Please review item 6 and 17 in the sheet.

Thanks
Rashna

Hi Sanjay, 

Documentation for the case has been updated under

• Link Web Applications->ESS Maintenance -> Shift Configuration 
  • Added documentation for "Shift", "Time Control", "Time Control Details" and allowances.

Thank
Rashna