Subject: | Send an alert to the employee when the ESS account is created through Payroll Profile. |
Summary: | Application Version: 949 GA Current Behaviour: - There a process ESS002, to automatically create/disable employees.
- Employees whose ESS account are created with the above process need to recover passwords to login.
- Currently, HR officers need to inform the employees about the account creation via a phone call or email.
Improvement: - Send an alert to the employee when the ESS account is created through Payroll Profile.
- The email should state that the employee needs to recover passwords and change password.
Reports Affected: None Test Plan: - Enable Process ESS002
- Create a new employee on 321. Frank Lal enter the email address for the employee.
- Verify that email is sent to the registered email address without errors.
Any Important Notes: Discussion from case 8918 When an employee is created in PAYROLL, we use a procedure to create the new employee as a USER in ESS. When this user is created, we want to send an email to the user notifying the ESS account is created. To achieve this, we will transfer the "user creation" from a scheduled SQL procedure to a Scheduled Job in ESS. This way we can use the standard "Create User" mechanism to send out an alert. |
Audit Notes: | Edited by sanjay on 05/03/19 09:34. Edited by alvis on 27/09/18 09:54. |
30 Jul 2018 | 10:11AM Comment 1 by Rashna (Edge Business Solutions) Assigned To: Sanjay (Link Technologies) Followup Date: 31-07-2018 12:00 AM Time Taken: 1.00 |
| Hi Sanjay, For Approval. Thanks Rashna |
|
30 Jul 2018 | 10:15AM Comment 2 by Rashna (Edge Business Solutions) Case 9473 added to project 999 |
30 Aug 2018 | 08:19AM Comment 3 by Alvis (Link Technologies) Case 9473 removed from project 999 |
30 Aug 2018 | 08:19AM Comment 4 by Alvis (Link Technologies) Case 9473 added to project 09.5 |
04 Sep 2018 | 04:41PM Comment 5 by Sanjay (Link Technologies) Assigned To: Development Followup Date: 04-09-2018 04:41 PM Time Taken: 2.00 |
| Development work for this case has been completed. The change will be available in version: 9.5 beta3 1. The following changes were made(Include Database object names, Program classes and any other relevant information):| - Added a document template for "New User Registration"
- Email is sent using this template when a new user is registered from Link Web as well as background processes.
2. The issue was caused by: - N/A
3. Next Step - UAT
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10 Sep 2018 | 04:25PM Comment 6 by Sanjay (Link Technologies) Assigned To: Rashna (Edge Business Solutions) Followup Date: 10-09-2018 04:25 PM Time Taken: 1.00 |
| System test completed. proceed with UAT. |
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18 Sep 2018 | 10:57AM Comment 7 by Rashna (Edge Business Solutions) Assigned To: Sanjay (Link Technologies) Followup Date: 19-09-2018 12:00 AM Time Taken: 1.00 |
| Hi Sanjay, Unable to test case. Issue creating an employee in Backoffice. Internal case 9576 logged. Hence, this case should be added for a retest in beta 4. Thanks. |
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19 Sep 2018 | 04:29PM Comment 8 by Sanjay (Link Technologies) Assigned To: Development Followup Date: 19-09-2018 04:29 PM |
| Issue resolved in case 9576. Retest in beta4. |
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26 Sep 2018 | 08:37AM Comment 9 by Rashna (Edge Business Solutions) Assigned To: Sanjay (Link Technologies) Followup Date: 26-09-2018 08:37 AM Time Taken: 1.00 |
| Hi Sanjay QA Results Tests carried out according to requirements specified on the case header Test Results Summary Table 1 - Summarised list of issues No | Test Description | Pass/Fail | 1 | Create a user from ESS menu "Create New User" new registration alert should be sent to the email address | Pass | 2 | Register a new user, new registration alert should be sent to the email address | Pass | 3 | Sign up a new user, new registration alert should be sent to the email address | Pass | 4 | Create an employee from 321 and 421, new registration alert should be sent to the email address
| Pass
| 5 | Verify that the content of the new registration email is valid. | Failed, there is some grammar to edit. Refer to Figure 1. |
Figure 1: Email ALert
Environment Details - OS version: Windows Server 2012
- Application version: 10 BETA 4
- Setup: Demo
- Server : 10.0.0.10
- Database: LINKSOFT-DEMO-10-RASHNA
Steps to reproduce failed scenarios: N/A Next Step: Case assigned to Sanjay for corrections. Thanks Rashna
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27 Sep 2018 | 09:54AM Comment 10 by Sanjay (Link Technologies) Assigned To: Development Followup Date: 27-09-2018 09:54 AM Time Taken: 1.00 |
| Development work for this case has been completed. The change will be available in version: 10 Beta5 1. The following changes were made(Include Database object names, Program classes and any other relevant information):| - Corrected grammar on the "New User Registration" template
2. The issue was caused by: - Incorrect grammar
3. Next Step - UAT
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27 Sep 2018 | 02:17PM Comment 11 by Sanjay (Link Technologies) Assigned To: Rashna (Edge Business Solutions) Followup Date: 27-09-2018 02:17 PM Time Taken: 1.00 |
| System test completed. Verified the changes are correctly applied. |
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28 Sep 2018 | 07:31AM Comment 12 by Rashna (Edge Business Solutions) Assigned To: Sanjay (Link Technologies) Followup Date: 28-09-2018 07:31 AM Time Taken: 1.00 |
| Hi Sanjay QA Results Tests carried out according to requirements specified on the case header Test Results Summary Table 1 - Summarised list of issues No | Test Description | Pass/Fail | 1 | Verify the email content is correct | Pass |
Environment Details - OS version: Windows Server 2012
- Application version: 10 Beta 4
- Setup: Demo
- Server : 10.0.0.10
- Database: LINKSOFT-DEMO-10-RASHNA
Steps to reproduce failed scenarios:
Next Step: for closure
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28 Sep 2018 | 10:18AM Comment 13 by Sanjay (Link Technologies) Assigned To: Sanjay (Link Technologies) Followup Date: 28-09-2018 10:18 AM |
| Thanks Rashna |
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09 Oct 2019 | 08:14AM Comment 14 by Sanjay (Link Technologies) Quality control status: Pass. QC Not required - This case was created before quality check was implemented in version 11 on 30/06/2019 |