Title:

Adjustment to Annual leave to Sick Leave for which Pay has been updated

Scenario:

An employee applies for 20days leave for the period: 01/01/2012 to 31/01/2012. The pay for January is processed and closed with the leave amount now being deducted.

While on leave, the employee gets sick and has a doctor’s certificate for 3 days. This doctor’s certificate entitles the employee for 3 days Sick leave in January.

We now have to reduce the leave taken from 20 days to 17 days and process a 3 day sick leave. This needs to be done in the February pay which has not been processed yet.

Steps to perform:

Application does not allow us to make adjustment to taken leave entries, for which pay has already been updated. System Only allows making adjustment to accrual and allocation amount.

The Following steps can be used to correct Annual Leave Balance by making adjustment to Annual leave accrual amount for the employee and correct sick leave allocations.

Step 1 Create a sick leave transaction in Menu 328-3 Transaction with status Taken.

- Select the sick leave code

- Enter the date from and To

- Select status as Taken

Step 2 Open screen 328-5 Leave Adjustment.

Step 3 Select Accrual Adjustment type.

Step 4 Enter the details:

Employee ID – Select the appropriate employee ID

Leave Code – Select the Annual Leave code allocated to the employee.

Quantity – Enter 24 (Qty is in hours)

Adjust – Increase

Note: Once Pay is processed for February, the 3 days of sick leave will be adjusted In his/her leave allocation as taken and will update sick leave balance as well.

The Annual Leave adjustment will not reverse the leave already taken as pay was already updated but adjustment will be made to the employees leave accrual allocation which will be increased by 3 days and thus the employee will have the correct Annual leave balance.