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Step 1. Double click on 333-1 Create Back Pay Schedule menu and the Create Back Pay Schedule screen is loaded.
Note: If message appears that Active back pay schedule exists then you would need to void the existing back pay before you can create a new back pay schedule. Refer to steps on how to void active back pay schedule.
Step 2. Enter the percent or the fixed amount which needs to be back paid.
Step 3. Select Date Range From and To. This is the start and end date for the period relating to the Back pay.
Step 4. Select Create and then a message will pop up click on ‘Yes’ to the message
Step 5. This procedure has created Back pay schedule for the selected employees, pay date and percentage/ fixed amount specified.
Step 6. Open menu 332-2 Print Back Pay schedule report. View this report to review the back pay schedule created.
Step 7. Double click Create Back Pay and the Create Back Pay screen will be loaded.
Step 8. Tick Update Employee Pay Rate box if you want the new rates to be reflected in the Employee Rate and Employee Profile menu.
Step 9. Select Create and ‘OK’ to the following message if you want to proceed or 'Cancel' to cancel the operation.
Step 10. This creates the Back pay for the employees selected. Depending on the employees Pay Team, the system will create the pays in the Edit Pay Entries where the user can verify the details.
Step 11. Once the details are checked and reports generated, close the Back Pay using Update Pay run menu. This will update the Employee Rate menu with the new rates for those employees included in the Back Pay.
Step 12. In the Employee Profile, you can drop down on Pay Rate In Use field and attach the new rate to the employee record.
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