Company: Link Technologies
Case No: L08843. Project: 09.40: LinkSOFT Version 9.4
Logged By: Rashna (Edge Business Solutions) on 02 Oct 2017 07:57AM
Priority: High
Product: Point of Sale
Group: Change Request
Time Taken: 4.50 (Weight: 6.00)
Version: 9.496.1128
Assigned To: Sanjay (Link Technologies)
Circulation: Alvis, AwaitingApproval, Development, Rashna, Sanjay
Resolve By: Tuesday, 03 October 2017 12:00 AM [2371 days since logged date]
Status: Closed
Subject: Purchase Orders that have been fully received should be closed automatically.
Summary:    

Hi Team, 

I have tested the case with version 820

 In version 7400,Purchase Orders that have been fully received was closed by the system.

Issue

  1. In 817, PO's  received, remain on menu "578 - Void/Close Purchase Order".
  2. Users are able to void fully received PO's from the menu.
  3. When users print the PO report, the status on the Print also reads VOID. 
  4. There can be audit concerns where companies would require justification how a VOID PO was received on the system. 

Improvement Suggestions

  1. Automatically close the Purchase Order once it has been successfully received.
  2. Allow users to only close fully received PO.

Steps to Replicate

  1. Create a Purchase  Order
  2. Approve PO
  3. Print PO
  4. Receive the full quantity on the PO.
  5. Review menu 578, The PO exist with status as "Printed". 
  6. Void the PO in 5 above, this is successfully saved.

Test Plan 

Test NoDescriptionStatus
1Create, Approve and Receive PO. Receive the full order quantity. The PO should be automatically closed
2PO in 1 above, should not be seen on menu 578
3Create, Approve and Receive PO. Do a partial receive for the PO.  The PO should be not be closed

4PO in 3 above, should be seen on menu 578

5Users should be able to void in the PO in 4 above.
6Verify the Purchase Order Received and Purchase Order Audit to see the status which test numbers 1 to 4

Audit Notes:
10 Jan 201810:48AM Comment 1 by Alvis (Link Technologies) Case 8843 added to project 900
15 Jan 201810:47AM Comment 2 by Alvis (Link Technologies) Case 8843 removed from project 900
15 Jan 201810:48AM Comment 3 by Alvis (Link Technologies) Case 8843 added to project 8.3
16 Jan 201801:36PM Comment 4 by Alvis (Link Technologies) Assigned To: Sanjay (Link Technologies) Followup Date: 16-01-2018 01:36 PM Time Taken: 1.00

The following has been completed:

  1. When a purchase order is fully received, the status is changed to Closed.

06 Feb 201811:29AM Comment 5 by Sanjay (Link Technologies) Assigned To: Rashna (Edge Business Solutions) Followup Date: 06-02-2018 11:29 AM
Hi Rashna, this change is ready for UAT in LinkSOFT Versio 8.3.000 which is on our FTP site at this address: \\10.0.0.9\ftp\LinkSoftware\LinkSOFT\83  

09 Feb 201808:59AM Comment 6 by Rashna (Edge Business Solutions) Assigned To: Alvis (Link Technologies) Followup Date: 12-02-2018 12:00 AM Time Taken: 1.00
QA Results
Step 1 - Developer will perform test based on test cases provided
Step 2 - Product expert to complete Product QA based on test cases.

Test cases are provided on the case header before the case is approved for development.

Test Results Summary

Table 1 - Summarised list of issues
NoTest Description Status on 573Status on 578Status on Purchase Order Reprint reportNotesPass/Fail 
1
Create a Product QX200. Create a PO for 50 pieces.NewNewNot Approved
Ok
2
Approve the PO in 1 above. 
IPIPNo Status
Ok
3
Print PO in 1 abovePrintedPrintedNo Status
Ok
 
4
Fully receive the PO in 1 above
ClosedRemoved from 578Closed
  • 519 should be updated as 50
  • Inventory Movement report should be updated as 50.
  • 577 should have the PO for posting
Pass
5
Create another PO for QX200 for 30 pieces. Receive only 15/30.
Printed after partial receivingPrinted after partial receiving No Status 
  • 519 should be updated as 65
  • Inventory Movement report should be updated as 65.
  • 577 should have the PO for posting

 Pass
6Fully receive PO in 5 above.Closed
Removed from 578 Closed
  • 519 should be updated as 80
  • Inventory Movement report should be updated as 80
  • 577 should have the PO for posting

Pass
7Create a new PO for QX200 and VOID POVoidRemoved from 578  VOID
Pass
8Create another PO for QX200 for 20 pieces. Only receive 10/20.
Printed after partial receiving
Printed after partial receiving
No Status 
  • 519 should be updated as 90
  • Inventory Movement report should be updated as 90
  • 577 should have the PO for posting

Pass
9Close the PO in 8 above.ClosedRemoved from 578ClosedBefore closing, system Prompts message that PO is partially received.Pass
10Create a new PO of 80, receive 40/80 and Void POVoidRemoved from 578
Void
Fail. We can Void "Partially" received PO. This updates the Purchase Order Reprint as "Void". Audit issue on how receiving was done on a void PO. We can allow only close of partially PO with the current message.

QA Environment Details

  1. OS version: Windows 7
  2. Application version: 8300.00
  3. Database (Demo/New/Client): Demo

Steps to reproduce failed scenarios:



    09 Feb 201803:31PM Comment 7 by Sanjay (Link Technologies) Assigned To: Development Followup Date: 09-02-2018 03:31 PM Time Taken: 1.00

    Hi Rashna,

    We have added validation to the void purchase order. We have also changed the status to show if the PO is partially received.

    regards
    Alvis


    13 Feb 201801:15PM Comment 8 by Sanjay (Link Technologies) Assigned To: Rashna (Edge Business Solutions) Followup Date: 13-02-2018 01:15 PM Time Taken: 0.50
      System test completed. Please proceed with UAT. 

    14 Feb 201809:33AM Comment 9 by Rashna (Edge Business Solutions) Assigned To: Sanjay (Link Technologies) Followup Date: 14-02-2018 09:33 AM Time Taken: 1.00
    QA Results
    Step 1 - Developer will perform test based on test cases provided
    Step 2 - Product expert to complete Product QA based on test cases.

    Test cases are provided on the case header before the case is approved for development.

    Test Results Summary

    Table 1 - Summarised list of issues
    NoTest Description Pass/Fail 
    1
    Create a PO with items 016000458307 and 016000458307. Quantity as 100.  Pass
    2
    Receive only 50/100 for a product. Pass
    3
    Void, PO. PO should not be voided.
    Pass
    4Receive the full ordered quantity for the PO, and PO should be automatically received.Pass

    QA Environment Details

    1. OS version:Windows 7
    2. Application version:8.3.2
    3. Database (Demo/New/Client): Demo, LINKSOFT on QA4
    4. Client is QA1.

    Steps to reproduce failed scenarios

    Figure 1: Parital Receive 



      09 Oct 201908:14AM Comment 10 by Sanjay (Link Technologies) Quality control status: Pass. QC Not required - This case was created before quality check was implemented in version 11 on 30/06/2019
      If you have any queries regarding this support incident, please email admin@linktechnologies.com.au and include the Case No: L08843 in the subject line of all emails regarding this issue.

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