Subject: | Purchase Orders that have been fully received should be closed automatically. |
Summary: | Hi Team, I have tested the case with version 820 In version 7400,Purchase Orders that have been fully received was closed by the system. Issue - In 817, PO's received, remain on menu "578 - Void/Close Purchase Order".
- Users are able to void fully received PO's from the menu.
- When users print the PO report, the status on the Print also reads VOID.
- There can be audit concerns where companies would require justification how a VOID PO was received on the system.
Improvement Suggestions - Automatically close the Purchase Order once it has been successfully received.
- Allow users to only close fully received PO.
Steps to Replicate - Create a Purchase Order
- Approve PO
- Print PO
- Receive the full quantity on the PO.
- Review menu 578, The PO exist with status as "Printed".
- Void the PO in 5 above, this is successfully saved.
Test Plan Test No | Description | Status | 1 | Create, Approve and Receive PO. Receive the full order quantity. The PO should be automatically closed |
| 2 | PO in 1 above, should not be seen on menu 578 |
| 3 | Create, Approve and Receive PO. Do a partial receive for the PO. The PO should be not be closed
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| 4 | PO in 3 above, should be seen on menu 578
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| 5 | Users should be able to void in the PO in 4 above. |
| 6 | Verify the Purchase Order Received and Purchase Order Audit to see the status which test numbers 1 to 4 |
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Audit Notes: | |
10 Jan 2018 | 10:48AM Comment 1 by Alvis (Link Technologies) Case 8843 added to project 900 |
15 Jan 2018 | 10:47AM Comment 2 by Alvis (Link Technologies) Case 8843 removed from project 900 |
15 Jan 2018 | 10:48AM Comment 3 by Alvis (Link Technologies) Case 8843 added to project 8.3 |
16 Jan 2018 | 01:36PM Comment 4 by Alvis (Link Technologies) Assigned To: Sanjay (Link Technologies) Followup Date: 16-01-2018 01:36 PM Time Taken: 1.00 |
| The following has been completed: - When a purchase order is fully received, the status is changed to Closed.
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06 Feb 2018 | 11:29AM Comment 5 by Sanjay (Link Technologies) Assigned To: Rashna (Edge Business Solutions) Followup Date: 06-02-2018 11:29 AM |
| Hi Rashna, this change is ready for UAT in LinkSOFT Versio 8.3.000 which is on our FTP site at this address: \\10.0.0.9\ftp\LinkSoftware\LinkSOFT\83 |
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09 Feb 2018 | 08:59AM Comment 6 by Rashna (Edge Business Solutions) Assigned To: Alvis (Link Technologies) Followup Date: 12-02-2018 12:00 AM Time Taken: 1.00 |
| QA Results Step 1 - Developer will perform test based on test cases provided Step 2 - Product expert to complete Product QA based on test cases.
Test cases are provided on the case header before the case is approved for development. Test Results Summary Table 1 - Summarised list of issues No | Test Description | Status on 573 | Status on 578 | Status on Purchase Order Reprint report | Notes | Pass/Fail | 1 | Create a Product QX200. Create a PO for 50 pieces. | New | New | Not Approved |
| Ok | 2 | Approve the PO in 1 above. | IP | IP | No Status |
| Ok | 3 | Print PO in 1 above | Printed | Printed | No Status |
| Ok | 4 | Fully receive the PO in 1 above
| Closed | Removed from 578 | Closed | - 519 should be updated as 50
- Inventory Movement report should be updated as 50.
- 577 should have the PO for posting
| Pass
| 5 | Create another PO for QX200 for 30 pieces. Receive only 15/30. | Printed after partial receiving | Printed after partial receiving | No Status | - 519 should be updated as 65
- Inventory Movement report should be updated as 65.
- 577 should have the PO for posting
| Pass | 6 | Fully receive PO in 5 above. | Closed
| Removed from 578 | Closed
| - 519 should be updated as 80
- Inventory Movement report should be updated as 80
- 577 should have the PO for posting
| Pass
| 7 | Create a new PO for QX200 and VOID PO | Void | Removed from 578 | VOID |
| Pass | 8 | Create another PO for QX200 for 20 pieces. Only receive 10/20.
| Printed after partial receiving
| Printed after partial receiving
| No Status
| - 519 should be updated as 90
- Inventory Movement report should be updated as 90
- 577 should have the PO for posting
| Pass | 9 | Close the PO in 8 above. | Closed | Removed from 578 | Closed | Before closing, system Prompts message that PO is partially received. | Pass | 10 | Create a new PO of 80, receive 40/80 and Void PO | Void | Removed from 578
| Void |
| Fail. We can Void "Partially" received PO. This updates the Purchase Order Reprint as "Void". Audit issue on how receiving was done on a void PO. We can allow only close of partially PO with the current message. |
QA Environment Details - OS version: Windows 7
- Application version: 8300.00
- Database (Demo/New/Client): Demo
Steps to reproduce failed scenarios:
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09 Feb 2018 | 03:31PM Comment 7 by Sanjay (Link Technologies) Assigned To: Development Followup Date: 09-02-2018 03:31 PM Time Taken: 1.00 |
| Hi Rashna, We have added validation to the void purchase order. We have also changed the status to show if the PO is partially received. regards Alvis |
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13 Feb 2018 | 01:15PM Comment 8 by Sanjay (Link Technologies) Assigned To: Rashna (Edge Business Solutions) Followup Date: 13-02-2018 01:15 PM Time Taken: 0.50 |
| System test completed. Please proceed with UAT. |
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14 Feb 2018 | 09:33AM Comment 9 by Rashna (Edge Business Solutions) Assigned To: Sanjay (Link Technologies) Followup Date: 14-02-2018 09:33 AM Time Taken: 1.00 |
| QA Results Step 1 - Developer will perform test based on test cases provided Step 2 - Product expert to complete Product QA based on test cases.
Test cases are provided on the case header before the case is approved for development. Test Results Summary Table 1 - Summarised list of issues No | Test Description | Pass/Fail | 1 | Create a PO with items 016000458307 and 016000458307. Quantity as 100. | Pass | 2 | Receive only 50/100 for a product. | Pass | 3 | Void, PO. PO should not be voided. | Pass | 4 | Receive the full ordered quantity for the PO, and PO should be automatically received. | Pass |
QA Environment Details - OS version:Windows 7
- Application version:8.3.2
- Database (Demo/New/Client): Demo, LINKSOFT on QA4
- Client is QA1.
Steps to reproduce failed scenarios Figure 1: Parital Receive
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09 Oct 2019 | 08:14AM Comment 10 by Sanjay (Link Technologies) Quality control status: Pass. QC Not required - This case was created before quality check was implemented in version 11 on 30/06/2019 |