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Step 1. Open screen System -> Yearly Roll-Over
Step 2. Check Roll-Over General Ledger and check Clear Next Year Budgets if they are to be cleared.
Step 3. Click the Process button
Step 4. The following message displays “A backup of the data MUST have been completed and all the users logged off. Do you wish to exit the process?
Step 5. No - to proceed with the roll-over Yes - to cancel the process
Step 6. If No has been selected, another message displays:
“Jiwa will be closed at the end of This Process. Do you wish to continue?”
Yes - to proceed with the roll-over
No - to cancel the process
Note: The system allows postings to the General Ledger for a two year period before requiring a roll-over. These years are referred to as Current Year and Next Year. By rolling the General Ledger the following occurs:
- Moves Current Year transactions and budgets into Last Year and budgets
- Moves Next Year transactions and budgets into Current Year transactions and budgets
- Posts Profit (Loss) into retained earnings account
- Closes Last Year i.e. postings can no longer be made to that year
Jiwa requires that the year be initialised before postings can be made to that year. Your system may not require the General Ledger to be rolled, but only that you initialise the year.
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